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Expression of Interest for Colleges / Providers to Support Shaw Education Trust for Apprenticeships Delivery

Background and Services

Shaw Education Trust (SET) is a growing Multi Academy Trust with 8 schools across 9 sites in Staffordshire, Birmingham and Greater Manchester. We aim to deliver outstanding outcomes for our pupils and pride ourselves on excellent teaching and learning support for our teaching staff. We also have a large team of support staff including our head office team, school support teams and teaching assistants.

We are looking for a college or apprenticeship provider to work with us to deliver our apprenticeship levy to our current staff as well as support on recruiting apprentices where appropriate.

The training will benefit our pupils by underpinning our mission to deliver outstanding achievement and opportunity for them all. With the education sector facing significant financial constraints, we believe that it is vitally important to invest in our people and we are hopeful that we will also be able to offer classroom or office apprenticeship opportunities which will also form part of our student and community based local engagement policy.

The proposals submitted by way of response to this invitation will be subject to robust quality assurance and compliance monitoring processes. This is an EOI for training providers on the Skills Funding Agency (SFA) Register of Training Organisations to deliver apprenticeship qualifications or other relevant in-house training which maximises funding opportunities across our sites.

The selected Provider will be expected to advise and shape the development pathways open to new starters and existing staff.

Specification:

The Trust’s prospective requirements are that we have 900+ staff with a total payroll of over £20m. We wish to appoint a provider quickly to ensure we manage our levy account as effectively and efficiently as possible this year.

We are seeking to invite high quality ESFA approved training provider(s) to submit an Expression of Interest to work with SET for delivery of Apprenticeships.

We will evaluate all EOI’s and then invite a small number to a final presentation stage on 15 June 2017.  The Provider should advise on the approach to be adopted e.g. Frameworks / standards / Accreditation / Non-Accreditation.

The successful provider / college(s) will be required to deliver the above in line with the requirements of relevant Accreditations, Awarding Bodies, End Point Assessment and Skills Funding Agency.

Funding and Costs

Shaw Education Trust will be funding requirements from the Apprenticeship Levy where this is appropriate and economical. The anticipated Levy spend for 2017/2018 will be £120k. We will also expect to recruit a small number of apprentices over the course of this year, and we anticipate this rising over the next 2-3 years. 

Additional Information

Providers should detail how they will meet the needs of Shaw Education Trust as below:

  • SET would like the provider / college(s) to note that we would like the delivery to be bespoke to the company and the job roles. 
  • SET would ideally like workplace assessments onsite at our sites and all other delivery / training. Flexibility in 20% off the job requirements to be explored
  • Flexible online delivery.
  • SET would like sessions on coaching skills to be included in leadership and management / team leader apprenticeships / training
  • SET would like to advise on the content required in any apprenticeship delivery where appropriate and relevant.
  • Progress reports to be sent monthly to SET.


Delivery and Quality Assurance

The Training Provider / College(s) should be: 

  • Approved by Skills Funding Agency and on ROATP.
  • Hold a current contract with the Skills Funding Agency.
  • Provide a fair and efficient system for assessing and awarding individual qualifications with experienced, qualified assessors, Internal Verifiers and an administration support team. For the chosen Framework and/or Standard the training provider must use assessors/trainers who have occupational competence.
  • Process correctly all registrations, assessments, certification requests and the quality monitoring system to ensure a smooth and timely delivery.
  • The provider should detail quality measures in place and performance history. Including evidence of External Verification reports, evidence of Ofsted inspection and other quality standards such as Matrix Accreditation.
  • Provide a positive learning experience to all.
  • Provide a quality service to SET including progress reports and management information.
  • The successful provider is able to meet the standard of any relevant awarding body and end point assessment.
  • Manage End Point Assessment.


Quality & Reporting

The successful Training Provider / College(s) will manage and co-ordinate all required activity, in partnership with SET.

Regular progress meetings will be held between SET and the Apprenticeship Provider. At these meetings the Apprenticeship Provider will share all management data both verbally and in writing. The Apprenticeship Provider will also discuss their plans for developing the programme.

SET requires the Provider to demonstrate they have robust quality measures in place. (NB if there is a consortia bid then the lead provider must demonstrate how ‘quality assurance’, ‘data returns’, support and communications will operate effectively with the employer).

The Provider(s) needs to detail:

  • Current Ofsted grade.
  • Matrix standard.
  • Any appropriate quality standards.
  • Coaching training – Leadership and Management added value (units/sessions/workshops).
  • Success rates in delivery areas.
  • Numbers on program in delivery areas stated in EOI.
  • Trainers - employment background and qualifications, if they are employed or freelance.
  • The use of company internal trainers.
  • Similar sector employers the provider/college works with and the apprenticeships in-house training delivered.
  • Geographical locations for delivery – Where the provider is based Head Office and sites they can deliver on.
  • Management, payment process and costs end point assessment providers.
  • Detailed and transparent funding process.
  • Awarding Bodies they use for apprenticeships.
  • Reporting process.
  • Learner Management systems.
  • SFA Employer and learner feedback survey.
  • Learner Portfolio management.
  • Management Information reports.
  • How they will enroll all Apprenticeship and process involved.
  • Monitoring learner progress. 
  • Functional skills initial assessment, delivery and support. Advise on what would happen if the apprentice wasn’t at FS required level for the apprenticeship.
  • Recruitment process for Apprentices.
  • How they can support and contribute to the company’s wider CSR agenda.


It is expected that regular management information on the progress of the learners will be supplied. This should include “Red Amber Green” (RAG) rated (or similar) reports so that managers are aware of individual performance. This will help to ensure individuals are on target and being supported appropriately.

 Next Steps and Timescales

 Provider / college(s) should specify how they meet the specific employer requirements by as below.

 Timeline:

  • If it is your intention to submit an Expression of Interest, please notify Gavin Lawrie, Director of Operations by 2 June 2017.
  • Please submit an overall proposal detailing your Apprenticeship / In-house training solutions, current Ofsted grade and the apprenticeship areas you will be able to deliver. This should be sent to Gavin Lawrie by 9 June 2017
  • If you are selected for the next round, you will be notified and invited to present your proposal on 15 June at our head office in Newcastle under Lyme.
  • Providers need to supply a named contact, telephone number and email address.

If you require a face to face clarification meeting before final submission we will endeavor to arrange, alternatively should providers have any specific queries please contact:

Gavin Lawrie
Email:  gavin.lawrie@shaw-education.org.uk
Telephone:  07989 019666